Where we have indicated in the table above that we rely on legitimate interests for processing of personal data, we carry out a ‘balancing’ test to ensure that our processing is necessary and that your fundamental rights of privacy are not outweighed by our legitimate interests before we go ahead with such processing.

How long do we keep your personal data for?
We keep your information only for as long as is necessary for the relevant purpose of the information. For example, if we have a contract with you, this will be for 10 years after expiry in order to assist us with any contractual claims. We use a number of criteria for determining the retention period including obligations under law, our need to defend or bring contractual claims within the statutory limitation period and consideration of the original purpose we collected it for.

Who do we share your personal data with?
Where you are a candidate, data may be shared in the following circumstances:

• we share your personal data with the client who has a role to fill in order to determine with the client whether you are a good fit for an available position;
• we may also conduct checks in order to verify information you have provided through conversations with industry experts, former or existing colleagues, advisors and a contracted third-party professional data verification service
• We also use Google Analytics to help us understand how our customers use the Site–you can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/.
  You can also opt-out of Google Analytics here:  https://tools.google.com/dlpage/gaoptout.
• Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, we may not be able to respond to your query or consider your application or request or to provide the relevant services to you.

Do we make automated decisions concerning you?   We do not carry out this type of processing activity.

Do we transfer your data?
We may sometimes transfer your personal data to colleagues based in countries outside the U.S.A, to Canada, the UK and European Economic Area. Or in the future, we may transfer your data to Latin America or Asian regional offices if you are being considered for positions in those regions.  For example, if we are either using a supplier or working with a client based elsewhere.

You can find the list of European member states visiting the European Union website, European-union.europa.eu . The privacy laws in countries outside the European Economic Area and UK may be different from those in your home country.

At present we transfer personal data to the following countries outside of the United States of America: European Economic Area, Canada, future Carpe Diem Global Partners or Client offices in Latin America and or Asia.

Where we transfer data to a country that has not been deemed to provide adequate data protection standards, we always have security measures and approved European model clauses or other adequate safeguards in place to protect your personal data. Please contact us if you would like more details about our safeguards for data transfers.

What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country. In the UK this is the Information Commissioner.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for baseless or excessive/repeated requests, or further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request in some circumstances.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.